Key Responsibilities:
Document Management:
Develop and maintain an efficient filing system for both physical and digital documents, ensuring easy access and compliance with company policies. Perform regular audits and ensure proper categorisation of all documents.
Document Control Procedures:
Establish document control processes for creation, revisions, approvals, and distribution. Ensure compliance with industry standards (ISO, GDPR, etc.) and manage version control.
Coordination & Distribution:
Distribute documents to stakeholders, ensuring timely delivery of accurate versions. Coordinate document review, approval processes, and meetings for feedback.
Document Security & Compliance:
Safeguard sensitive documents, control access permissions, and ensure compliance with legal and company retention policies. Maintain disaster recovery protocols.
Digital Document Management:
Use document management software and cloud-based systems for efficient document tracking and storage. Provide staff training and support on document management tools.
Reporting & Tracking:
Monitor document progress, ensure deadlines are met, and generate reports on document flow and activity.
Collaboration &Support:
Assist project teams and senior management with document preparation for audits and ensure technical documents are properly stored and updated.
Skills & Qualifications:
· Experience in document control or a similar role.
· Proficient in document management systems (SharePoint, Aconex, etc.) and Microsoft Office Suite.
· Knowledge of industry standards (ISO, construction documentation).
· Strong organisational skills, attention to detail, and the ability to prioritise tasks.
· Excellent communication skills and ability to work independently or as part of a team.
Benefits:
· Bike to work scheme
· Company events
· Company pension
· Employee assistance program
· Gym membership
· On-site parking
· Sick pay
· Wellness program
· Work from home
"Please note, we are not accepting applications or CVs from recruitment agencies at this time."
